Interpretation Clause

In these rules, unless the context otherwise requires:-

Membership

The Akademi shall consist of fourty five members of U.P. to be nominated by the Government, as detailed below:-

Term And Condition Of Membership

• President And Vice President

  • (1)	Chief minister or his nominee devoted to the cause of Urdu, or in the event of the President’s rule, Governor or his nominee, devoted to the cause of Urdu, shall be the President of the Akademi.
    (2)	The Vice President of the Executive Committee shall be the Vice President of the Akademi. He shall Preside over the meeting of the Akademi and shall exercise all the powers of the President in the absence of the President.
    (3)	The President may, if an emergency arises, pass such orders as he thinks fit. The order made shall, however, be placed before the Executive Committee, of the Akademi as soon as thereafter as possible. The decision of the President as to the existence of an emergency shall be final.

• Secretary
  • The Secretary of the Akademi shall be appointed by the Government for such period as the Government may deem fit. He will be paid such salary as the Government may determine.
• Meeting Of The Akademi

  • (1)	The Akademi shall meet at least twice a year. Fifteen days notice to the members shall be necessary for covering a meeting of the Akademi.
    (2)	The meetings shall be called by the Secretary, after consulting the President.
    (3)	Seven members shall constitute a quorum for the meeting of the Akademi, provided that no quorum shall be required for a meeting adjourned for want of a quorum.
    (4)	A decision by the majority of the members present at a meeting shall be deemed to be the decision of the Akademi.
    (5)	A record of the proceeding of every meeting shall be maintained.
    (6)	The first meeting of the year, which will be generally held before March 31, shall be the Annual General Meeting.
    (7)	Any ex-officio member, if unable to attend personally a meeting of the Akademi, may depute an authorized representative to attend the meeting on his behalf, and such representative may exercise all the power which the member himself is competent to exercise.
    (8)	A special meeting of the Akademi shall be requisitioned if the following conditions are fulfilled: -
    	(a)	The requisition is made by not less than ten (10) sitting members of the Akademi.
    	(b)	The requisition is made in writing to the Secretary under the signatures of these members.
    	(c)	The subject matter which necessitated the requisitioned meeting is specially stated.

• Business To Be Transacted At The Annual General Meeting
  • At the Annual General Meeting of the Akademi, the Secretary shall place.

    (a)	The Annual budget of the Akademi indicating estimates of the probable income and expenditure for the next financial year and supplementary demands for the current year.
    (b)	The administrative report on the working of the Akademi for the preceding year and the outline of future programme of work.
    (c)	A balance sheet containing summary of the properties, assets and liabilities and a financial statement of the Akademi for the preceding financial year duly certified by the auditors.
    (d)	Any other matter that may be duly brought forward with the approval of the President.

• Copies Of Certain Documents To Be Sent To Government
  • Copies of the balance sheet, the financial statement and the report on the working of the Akademi referred to in rule 7 shall be sent by the Secretary of the Akademi to the Government within 15 days of the annual general meetings
• Executive Committee

  • (1)	The Executive committee shall consist of Eighteen members, out of the members of the Akademi referred to in Rule 2 as detailed below : -
    	Vice Chairman
    	1. to 7. Heads of the departments of urdu of the five universities of U.P. Both central and state (Ex-Officio).
    	8.	Secretary, National Integration Dept. U.P. Government (Ex-Officio)
    	9.	Secretary, Finance Department, U.P. Government (Ex-Officio)
    	10.	Secretary, Education Department, U.P. Government (Ex-Officio)
    	11.	Acting Vice-President, U.P. Hindi Sansthan (Ex-Officio)
    	12.	Dy. Director, Education (Urdu) U.P. Government (Ex-Officio)
    	13.	Secretary, U.P. Urdu Akademi (who will not have the right to vote).
    	14. to 25. Twelve other persons having sufficient knowledge of and interested in the promotion of Urdu.
    (2)	The Secretary of the Akademi shall be the Secretary of the Executive Committee.
    (3)	The term of the office of the Chairman and members of the Executive Committee shall be two years.
    (4)	Sub-rules (4) to (6) of Rule 3 shall mutates mutandis apply to the members of the Committee as well.
    (5)	If any member does not attend three consecutive meeting of the committee without any valid reason he shall cease to be a member of the Committee after a notification to this effect is issued by the Government.

• Powers Of The Executive Committee

  • 1.	The Committee shall give effect to the decision of the Akademi on matters of policy and arrange for carrying on the work of the Akademi.
    2.	The Committee shall have all powers which may be necessary or expedient for carrying out the object of the Akademi as set out in the Memorandum of Association.
    3.	Without prejudice to the generality of the power conferred by sub-rule(1) and (2), the committee shall have the following powers: -
    	(a)	to lay down its own policy regarding the production and publication of books and other literature in Urdu.
    	(b)	to make, adopt and vary rules for conducting its business and administration.
    	(c)	to appoint, confirm, discharge and dismiss staff of the Akademi.
    	(d)	to prescribe the conditions of service of the employees of the Akademi with the prior approval of the Akademi.
    	(e)	to receive, hold and expend the funds of the Akademi and manage its properties and affairs.
    	(f)	to purchase, take on loan or in exchange, hire or otherwise acquire or dispose of any property with previous approval of the Akademi and subject to the amount involved in the transaction being not in exceed of Rs. 5,000/-.
    	(g)	to appoint one or more sub-committees for carrying or for any function of the Akademi generally or for any adhoc purpose.
    	(h)	to co-opt any member or members (not exceeding five) for purpose of obtaining his advice in carrying out its functions.

• Meeting Of The Committee

  • (1)	The Committee shall meet at least once every two months and at least 10 days notice shall be necessary for every such meeting. But an emergent meeting may be called at 48 hours notice.
    (2)	The meeting of the Committee shall be called by the Secretary after consulting the Chairman.
    (3)	A record of proceedings of every such meeting shall be maintained.
    (4)	A decision by the majority of the members present at the meeting shall be deemed to be the decision of the Committee.
    (5)	The quorum for a meeting of the Committee shall be nine members present in person, provided that no quorum shall be required for a meeting which was adjourned for want of quorum.

• Chairman Of The Committee

  • 1.	The Chairman may be given such facilities and allowances as the Government may from time to time determine.
    2.	The Chairman and in his absence the Vice Chairman (if there is any) shall preside over all the meetings of the committee.
    3.	The President of the Akademi may attend any meeting of the Committee and when he is present he shall preside over the meeting.

• Secretary Of The Committee

  • (1)	The Secretary of the Akademi shall be Secretary of the committee.
    (2)	Subject to the directions that may be given by the Committee, the Secretary shall be the principal executive officer responsible for the proper administration of the Akademi under the direction and guidance of the Chairman.
    (3)	The Secretary shall be responsible for the preparation of the annual reports, accounts and the budget of the Akademi in such form as may be prescribed by the Government.
    (4)	The Secretary shall prescribe the duties of members of the staff and shall exercise such supervision and disciplinary control as may be necessary.
    (5)	The Secretary shall correspond with the authors and translators regarding their works, check the manuscripts, get them edited and after obtaining the approval of the Chairman, arrange for their printing. He shall also maintain liaison with the various departments of the Government and other bodies on behalf of the Akademi.

• Finance Accounts And Audit

  • (1)	The Secretary to the Government in the Finance Department shall be the financial advisor of the Akademi and matters concerning the financial aspects of the Akademi shall be referred to him or his nominee.
    (2)	The Akademi shall maintain proper accounts and other relevant records.
    (3)	The Accounts of the Akademi shall be annually audited by auditors to be appointed by the Government.

• Treasurer

  • (1)	A nominee or representative of finance Department with adequate knowledge of the financial rules and regulations of the State Government shall be Treasurer of the Akademi. He shall be appointed by the Executive Committee.
    (2)	The account with the bank shall be operated by and under the signatures of the Treasurer and Secretary.

• General Provisions

  • (1)	The income from properties of the Akademi shall be applied towards the promotion of the objects thereof as set forth in the Memorandum of Association. No portion of the income and property of the Akademi shall be paid or transferred directly or indirectly as divided bonus or otherwise to the members, past or present.
    (2)	All contracts and other instruments relating to the Akademi shall be executed on behalf of the Akademi by the Secretary and one member of the Committee to be nominated by Committee for the purpose.
    (3)	The members of the Akademi or of any Committee appointed by it who are employees of the State Government or central Government or statutory bodies shall be entitled to traveling or daily allowances according to the rules of their respective Government/statutory bodies. Othern members of the Akademi shall draw daily and traveling allowances as are admissible to the class one employee of the Government.
    (4)	In case of any dispute as to the interpretation of these rules or on any matters not covered by these rules, the controversy shall be referred to the Government and its decision thereon shall be final.

• Dissolution
  • If on the dissolution of the Akademi any property remains after the satisfaction of the debts and liabilities, the same shall be disposed of in the manner directed by the Government.
• Amendments Of Rules
  • The rules may be amended, added to or altered, subject to the approval of the Government at a general meeting of the Akademi specially requisitioned for the purpose either by Executive Committee or by not less than fifteen members of the Akademi. The Secretary shall call such a meeting in consultation with the President after giving fifteen days notice. The U.P. Urdu Akademi will sue and will be sued in the name of the U.P. Urdu Akademi through its Secretary.